MP Board 10th English Section B Writing Formal Letter

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MP Board 10th English Section B Writing Formal Letter : Formal Letter ask in exam with option Informal letter, students can solve either one.

Formal Letter Format

1. Overview

  • A formal letter is a professional communication used for official, business, or institutional purposes.
  • It follows a structured format to ensure clarity, politeness, and professionalism.

2. Components of a Formal Letter

2.1. Sender’s Address

  • Placed at the top-left corner.
  • Includes full address (house number, street, city, state, postal code).
  • No name is included in the address block.

2.2. Date

  • Written below the sender’s address, aligned to the left or right (depending on regional conventions).
  • Format: Day Month Year (e.g., 2 June 2025).

2.3. Receiver’s Address

  • Below the date, aligned to the left.
  • Includes the recipient’s name, designation, organization, and full address.
  • Use titles like Mr., Ms., Dr., or official designations (e.g., The Manager).

2.4. Subject Line

  • A concise statement summarizing the purpose of the letter.
  • Format: “Subject: [Brief description of purpose]”.
  • Placed below the receiver’s address, aligned to the left.

2.5. Salutation

  • Formal greeting addressing the recipient.
  • Examples: “Dear Sir/Madam,” “Dear [Name/Designation],”.
  • Use a comma or colon after the salutation (e.g., Dear Sir,).

2.6. Body of the Letter

  • Organized into paragraphs, typically 2–3, depending on content length.
    • First Paragraph: Introduce the purpose of the letter clearly and briefly.
    • Second Paragraph: Provide details, explanations, or supporting information.
    • Third Paragraph (if needed): Conclude with a request, action, or closing remarks.
  • Use formal language, avoid contractions (e.g., use “do not” instead of “don’t”).

2.7. Complimentary Close

  • A polite closing phrase, aligned to the left or right.
  • Examples: “Yours sincerely,” (if the recipient’s name is known) or “Yours faithfully,” (if unknown, e.g., Dear Sir/Madam).
  • Followed by a comma.

2.8. Signature and Name

  • Below the complimentary close, leave space for a handwritten signature (if physical letter).
  • Type the sender’s full name and, if applicable, designation below the signature space.

2.9. Enclosures (Optional)

  • Mention any attached documents.
  • Format: “Encl: [List of documents, e.g., Resume, Certificates]”.
  1. You are Manasvi Shrivastava studying in Govt. High School, Chhindwara, (M.P). Write an application to your Principal for School Leaving Certificate (S.L.C.)/Transfer Certificate (T.C.)/Character Certificate (C.C.).

Application for School Leaving Certificate

123, Main Street
Chhindwara, Madhya Pradesh
Pin: 480001

2 June 2025

The Principal
Govt. High School
Chhindwara, Madhya Pradesh
Pin: 480001

Subject: Request for School Leaving Certificate

Dear Sir/Madam,

I am Manasvi Shrivastava, a student of Class 10 in your school. I need a School Leaving Certificate to continue my studies at another school. My family is moving to another city due to my father’s job transfer. I have completed all my dues and returned the library books.

Please issue my School Leaving Certificate as soon as possible. I will be grateful for your help.

Yours faithfully,
Manasvi Shrivastava
Class 10, Roll No. 15

  1. You are Yashasvi Shrivastava studying in Govt. C.M.Rise School, Guraiya, (M.P.). Write an application to your principal for issuing books from Book Bank.

Guraiya, Madhya Pradesh
Pin: 462030

2 June 2025

The Principal
Govt. C.M. Rise School
Guraiya, Madhya Pradesh
Pin: 462030

Subject: Request for Issuing Books from Book Bank

Dear Sir/Madam,

I am Yashasvi Shrivastava, a student of Class 10 in your school. I need textbooks from the school’s Book Bank. My family cannot afford to buy all the books for this academic year. I promise to take good care of the books and return them after the session.

Please issue the required books to me. I will be thankful for your support.

Yours faithfully,
Yashasvi Shrivastava
Class 10, Roll No. 22

  1. You are Poorvi studying in Sarasvati Shishu Mandir, Bankhedi, (M.P.).Write an application to your Principal for full fee concession.

Bankhedi, Madhya Pradesh
Pin: 461990

2 June 2025

The Principal
Sarasvati Shishu Mandir
Bankhedi, Madhya Pradesh
Pin: 461990

Subject: Request for Full Fee Concession

Dear Sir/Madam,

I am Poorvi, a student of Class 10 in your school. My family is facing financial difficulties. My father is the only earning member, and we cannot pay the school fees. I am a regular student and perform well in my studies.

Please grant me a full fee concession for this academic year. I will be very grateful for your kindness.

Yours faithfully,
Poorvi
Class 10, Roll No. 10

  1. You are Pallavi studying in Govt. High School Hoshangabad, (M.P.).Write an application to your Principal for 3 days sick leave.

Hoshangabad, Madhya Pradesh
Pin: 461001

2 June 2025

The Principal
Govt. High School
Hoshangabad, Madhya Pradesh
Pin: 401001

Subject: Request for 3 Days Sick Leave

Dear Sir/Madam,

I am Pallavi, a student of Class 10 in your school. I am unwell and have a fever. The doctor has advised me to rest for three days from 3 June to 5 June 2025. I cannot attend school during this time.

Please grant me leave for three days. I will complete all my missed work after recovery. Thank you for your understanding.

Yours faithfully,
Pallavi
Class 10, Roll No. 18

Encl: Medical Certificate

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